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SCA 2020 EXHIBITOR AGREEMENT
Terms & Conditions
(Note: these Terms and Conditions, together with the “Rules and Regulations for Exhibitors” form your binding contract with SCA)
Booth Descriptions: Booth spaces are sold as Regular, Corner, Island or Tabletop configurations. Regular booths are 10’x10’ and can be purchased in multiples that are connected to make longer booths, such as three Regular booths making a 10’ x 30’ space. A Corner booth is any 10’ x 10’ space that is open to two sides at the end of an aisle, and can be purchased alone or in addition to adjoining Regular spaces. Adjoining Corner booths, commonly called “end-caps,” cannot be purchased. Island Booths are spaces of 20’ x 20’ or larger open on all sides to aisles. Regular and Corner booths include carpet and 8-ft. back and 3-ft. side drapes. Island booths include carpet. Tabletop spaces consist of one 6-ft. x 30-inch skirted table supplied with two chairs.
Contraband: Tobacco, firearms, alcoholic beverages, and sexually explicit products may not be brought onto, advertised or marketed on the exhibit floor.
Age Restrictions: You must be 16 years or older to enter exhibit hall during move-in or move-out and 12 years or older to enter exhibit hall at any time.
Assignment of Space: Assignment of space is initially by seniority with remaining spaces filled on a first come, first served basis. SCA assignment of space is final and shall constitute an acceptance of the Exhibitor’s commitment to occupy space. SCA reserves the right to move/assign exhibits to different locations than initially assigned. After assignment, space location may not be changed or transferred by Exhibitor without the written consent of SCA. SCA reserves the right to refuse exhibit space applications in its sole discretion.
Space Does Not Include: Products or services of the Boston Convention & Exhibition Center, its exclusive contractors or the Exposition decorator, FREEMAN. Examples of items not included are drayage, freight, shipping, handling, electrical, plumbing, furnishings, phone, internet, cleaning or storage.
Payment Terms: Prior to October 15, 2019, 25% of total booth contract cost is due upon reservation of booth space. Exhibitors will be invoiced for the balance of the Total Booth Contract Price unpaid as of September 15th. Balance is due October 31, 2019. After October 15, 2019, booth space reservations must be accompanied by 100% of the Total Booth Contract Cost. Booths not paid in full by October 31, 2019 are subject to relocation or cancellation at SCA’s discretion. Exhibitor must maintain their SCA membership, be current with their company’s professional membership fees and stay current through April 14, 2020 to qualify for Member booth pricing. If membership is not maintained, Non-Member pricing will apply. Guild and individual memberships do not qualify for Exhibitor discounts.
Refunds/Cancellations/Booth Downsizing Policy: As the Exposition dates approach, it becomes increasingly more costly for the SCA to re-sell cancelled exhibit booth spaces. Exhibitors that wish to cancel or downsize all or a portion of their reservation commitment must do so in writing. Such written notice will be deemed accepted on the date received by SCA. Cancellations or booth downsizings made prior to October 15, 2019 are subject to forfeiture of the greater of any deposit or 25% of the Total Booth Contract Cost. Cancellations or booth downsizings made between October 16, 2019 and December 31, 2019 will result in a 50% forfeiture of the Total Booth Contract Cost. Cancellations or booth downsizings made between January 1, 2020 but before February 7, 2020 will result in a 75% forfeiture of the Total Booth Contract Cost. After March 1, 2020, booth cancellations or downsizings will result in complete forfeiture of the Total Booth Contract Cost.
SPACE ASSIGNMENTS: SCA shall use its best efforts to locate the Booth(s) in one of the locations as designated by Exhibitor in the Contract attached hereto. Notwithstanding the above, SCA reserves the right to change location assignments at any time, as it may in its sole discretion deem necessary. Space will be assigned on a seniority basis at the Exposition with remaining spaces assigned on a first-come, first-served basis. Special consideration will be given to unique problems. Mail-in requests for exhibit space will not be considered without appropriate deposit enclosed.
INSURANCE - MANDATORY: See Rules and Regulations.
FORCE MAJEURE: SCA's failure to perform any term or condition of this Agreement as a result of conditions beyond its control such as, but not limited to, war, strikes, fires, floods, terrorism, acts of God, governmental restrictions, labor union strikes, power failures, or damage or destruction of any essential network facilities or servers, shall not be deemed a breach of this Agreement.