Exhibitor Services Kit
Prepare to exhibit
The online Exhibitor Services Kit provides you with important show-related information and deadlines, allows you to order show services, obtain interactive order forms and browse Freeman products and services.
For some more frequently used forms and mandatory Specialty Coffee Expo forms, see below.
Please note: All Exhibitors are required to submit a certificate of insurance. Any exhibitor wishing to sample must adhere to the sampling guidelines below. No exceptions.
GENERAL INFORMATION
Housing Form (English) >> - Deadline for reservations is March 30, 2023
Housing Form (Spanish) >> - Deadline for reservations is March 30, 2023
Be Sustainable at Expo >> Coming Soon
EXHIBITOR FORMS
Early Move-In Request >> - Deadline March 24, 2023
Insurance Certificate Submission >> - Deadline March 24, 2023
Preferred Vendor: Insurance Resource >> - Deadline March 24, 2023
Exhibitor Appointed Contractor Request Form >> - Deadline March 24, 2023
Booth Design Submission Form >> - Deadline March 24, 2023
Food/Beverage Sampling Form >> - Deadline April 7, 2023
Note: If you are sampling coffee, you need to complete these forms —but are not required to have a hand washing sink.
Alcohol Sampling Form >> - Deadline April 7, 2023
EXHIBITOR RESOURCES
Note: If you are selling products at Specialty Coffee Expo in Portland, you must apply for a temporary business license.
UTILITIES AND PREFERRED VENDORS
Audio Visual Order Form >> - Advance Discount Deadline March 20, 2023
Electrical/Plumbing/Internet/Rigging Pricing Information >> - Advance Discount Deadline March 22, 2023
Electrical/Plumbing/Internet/Rigging Order Form >> - Advance Discount Deadline March 22, 2023
Freeman Ordering Website >> - Advance Discount Deadline March 22, 2023
Shipping, Material Handling, Labor, Booth Packages, Furniture, Flooring etc.
Milk, Ice, & Water Order Form >> - Advance Discount Deadline April 7, 2023
SHIPPING
Advance Warehouse Shipping Label >> - Advance Warehouse Receiving Dates March 20 - April 14, 2023
Show Site Shipping Label >> - Deadline April 19-20, 2023
TRANSLATION SERVICES
